Why register a company in Poland?

Many business enthusiasts around the world want to know where in Europe is the best place to start or expand their business. When we ask ourselves the same questions, we find some of the most important answers.

    ■ Strategic location

Poland is located in the heart of Europe, with easy access to the main markets of the continent.

    ■ dynamic economy

Wave is one of the fastest growing economies in Europe, with long-term stability and expansion opportunities.

    ■ Fully online process

There is no need for cumbersome paper work to register a company-everything is handled digitally, including the electronic signature of legally binding documents.

    ■ Skilled labor and EU access

Poland offers a highly qualified workforce and full participation in the EU single market.

    ■ popular choice

For many years, Poland has been very attractive to both EU customers and non-EU residents.

Obtaining a transport permit in Poland

• Company Registration
• 1 person qualified electronic signature
• Including state fees and notarial fees
• 1 year legal address
• Company documents translated into English
• Get VAT number
• Obtain a permit for the carriage of goods

• Company Registration
• 1 person qualified electronic signature
• Including state fees and notarial fees
• 1 year legal address
• Company documents translated into English
• Get VAT number
• Obtaining a permit for the international carriage of goods

Steps to register a transport company

① Obtaining an electronic signature

An electronic signature must be obtained before the registration process can begin. This is a necessary condition for the signing of electronic documents in the Polish business system. The procedure is carried out completely remotely, without sending physical documents or traveling to Poland.

② Company registration

Company registration is carried out through the S24 system, which is a fast online registration platform. Companies must be registered in the National Court Registry (KRS) or the Central Registry. In Poland, the most advantageous form of business registration is a limited liability company (ograniczon odpowiedzialno, or Sp. z o.o.).

③ Transport permit

Depending on the type of transport service provided, different licenses are required:

Passenger permit-for buses and taxis.

Passenger permit-for buses and taxis.

Freight transport permit-for the transport of goods within Poland.

Licence for International Carriage of Goods-for cross-border logistics.

Freight Forwarding License-for companies that manage logistics transportation.

④ Certificate of professional competence

At least one employee must have a certificate of professional competence. This certificate can be obtained by attending a 10-day course (there is a requirement for Polish language) and passing an exam. Alternatively, a certified transportation manager can be hired.

⑤ Driver's requirements

The driver must meet the following conditions:

Hold a valid driver's license of the corresponding category.

Hold a valid driver's license of the corresponding category.

Through the medical examination, proved to be suitable for driving.

Comply with work and rest time regulations.

Regular professional training.

Compulsory insurance

The transport company must have liability insurance and, if applicable, a bank guarantee as financial security.

Requirements for Polish transport companies

■ Permanent registered office

According to EU regulations, transport companies must have a physical office in Poland to store business records and transport-related documents. The company must also have at least one registered vehicle.

■ Good reputation requirements

Company owners and transport managers must have no criminal record and comply with all Polish and EU transport regulations.

Company owners and transportation managers must maintain a good reputation in order to operate legally. This includes

No criminal record: No serious criminal record, such as fraud, financial misconduct or violation of transportation laws.

Compliance: No history of serious breaches of EU or Polish transport regulations, particularly regarding road safety, environmental policy or unfair competition.

Verification procedure: The applicant must submit an official certificate issued by the National Crime Registry confirming the absence of offences that do not meet the conditions. In addition, a sworn statement confirming compliance with EU regulations must be provided.

Continuous monitoring: Companies are regularly evaluated by the authorities to ensure that they remain in good standing. Violations may result in penalties or revocation of transport permits.

■ Financial capacity

Financial stability is an important requirement for Polish transport companies. In order to ensure that an enterprise can meet its financial obligations, it must provide proof of sufficient capital and reserves. The required financial capacity is based on the size of the fleet:

Euro

9,000 euros for the first car for corporate use.

More than 3.5 tons of vehicles, an increase of 5,000 euros per vehicle.

Vehicles between 2.5-3.5 tons, an increase of 900 euros per vehicle.

Annual financial statements-duly certified by the auditor or authorized accountant.

Bank guarantees-Financial institutions may provide guarantees to cover the required capital.

Insurance-Some transport enterprises may provide liability insurance that meets financial requirements, subject to approval by the relevant authorities.

■ Transportation Manager Requirements

Transportation companies must appoint a transportation manager who is responsible for ensuring legal compliance and overseeing operations. Managers must meet the following criteria:

Professional Competence: Must hold a certificate of professional competence obtained through recognized training courses and examinations.

Employment or contractual relationship: The manager must be an employee, a company owner or an independent contractor approved to manage the transportation business.

Management Limits: A transportation manager can manage up to four companies with a combined fleet size of no more than 50 vehicles.